Sync2Hire Privacy Policy

Effective Date: Nov. 1st 2025

At Sync2Hire, we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our services.

1. Information We Collect

We collect information to provide better services to our users. The types of information we collect include:

• Personal Information: Information that identifies you or another person, such as your name, email address, phone number, and payment information.
• Account Information: Information associated with your account, such as username, password, and preferences.
• Usage Information: Information about how you use our services, including interaction data, log data, and device information.
• Communication Information: Content of messages, files, and other communications you send and receive using our services.
• Cookies and Tracking Technologies: We use cookies and similar technologies to collect information about your usage of our services and to provide you with a better user experience.

2. How We Use Your Information

We use the information we collect for various purposes, including:

• Providing Services: To operate, maintain, and provide you with the features and functionality of our services.
• Improving Services: To understand and analyze how you use our services, improve and develop new features, and enhance the user experience.
• Communicating with You: To send you service-related notices, updates, security alerts, and support messages.
• Marketing and Promotions: To send you promotional messages and other information that may be of interest to you, subject to your communication preferences.
• Security and Compliance: To protect the safety, security, and integrity of our services, comply with legal obligations, and enforce our terms and policies.

3. How We Share Your Information

We do not share your personal information with third parties except in the following circumstances:

• Service Providers: We may share your information with third-party service providers who perform services on our behalf, such as hosting, data analysis, payment processing, and customer support.
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities.
• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.
• With Your Consent: We may share your information with your consent or at your direction.

4. Requests from Data Controllers

If Sync2Hire acts as a data processor on behalf of a business customer (the “Data Controller”), we will handle requests related to personal data as instructed by the Data Controller. This includes access, correction, deletion, or restriction of processing. Requests are logged, reviewed, and fulfilled in accordance with our contractual obligations and applicable laws.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, use, or disclosure. However, no internet or email transmission is ever fully secure or error-free, so please take special care in deciding what information you send to us.

6. AI Compliance Analysis

When you use our Sync2hire Platform, you acknowledge that our AI component analyzes each message to assess compliance. If a message is deemed non-compliant, it will be flagged, and our AI will provide alternative compliant message suggestions. By utilizing our platform, you agree to the use of AI technology, specifically Google Gemini, for this feature.

7. Your Choices and Rights

You have the following rights regarding your personal information:

• Access and Update: You can access and update certain personal information directly through your account settings, such as your name, email, and preferences. For other changes, you may contact us at info@sync2hire.com, and we will update the information on your behalf after appropriate verification.
• Opt-Out: You can opt out of receiving promotional communications from us by following the instructions in those communications or by contacting us directly.
• Data Deletion: You can request the deletion of your personal information by contacting us, and we will take reasonable steps to delete your information, subject to legal and contractual obligations.
• Consequences of Withholding or Withdrawing Consent: Certain personal data (e.g., your name, email, and authentication credentials) is required for us to provide our services. If you choose not to provide this information, you may be unable to create or maintain an account. If you withdraw your consent for processing, some features or services may become unavailable, but you will still retain your core rights to access, correct, or delete your data.
• Submitting Data Privacy Requests: When you use our Sync2hire Platform, you acknowledge that our AI component analyzes each message to assess compliance. If a message is deemed non-compliant, it will be flagged, and our AI will provide alternative compliant message suggestions. By utilizing our platform, you agree to the use of AI technology, specifically Google Gemini, for this feature.

8. International Data Transfers

We do not transfer data internationally. All servers and data centers used by our company are located within the United States. This ensures that all data handling, storage, and processing activities comply with U.S. privacy and data protection laws.

9. Domestic Data Handling

All user data collected by Sync2Hire is stored and processed within the United States. We do not transfer any personal data internationally. Our servers and data centers are located within the U.S., ensuring that all data handling complies with U.S. privacy and data protection regulations.

We do not transfer, store, or process any user data outside the United States. This means that personal data will not be subject to international data transfer risks or laws. Our commitment is to keep user data secure and within the jurisdiction of U.S. privacy laws.

10. Children’s Privacy

Our services are not directed to individuals under the age of 13, and we do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our website. Your continued use of our services after such changes constitutes your acceptance of the revised Privacy Policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at customersupport@sync2hire.com.

By using Sync2Hire, you acknowledge that you have read, understood, and agree to this Privacy Policy.